Public Records Request
Per RCW 42.56.520, the District shall respond promptly to your request. Within five (5) days after receiving a request, the District will either:
Make the records available (either via email, physical mail, or in-person inspection)
If copies are requested and payment of a deposit, for the copies, if any, is made or terms of payment are agreed upon, send the copies to the requestor);
Provide a reasonable estimate of when records will be available; or
If the request is unclear or does not sufficiently identify the requested records, request clarification from the requestor. Such clarification may be requested and provided by telephone. The public records officer or designee may revise the estimate of when records will be available; or
Deny your request in writing, with the reasons for denial. The District will provide you with the specific law that the District is relying upon for the denial.
The District does not have a duty to create records. The District is not required to answer written questions, summarize data or information, prepare reports, create new public records, or provide information in a format that is different from original records. However, the District may in its discretion create such a new record to fulfill the request where it may be easier for the District to create a record responsive to the request than to collect and make available voluminous records that contain small pieces of information responsive to the request. WAC 44-14-04003(5).
See Fees breakdown below. Click here for full public records request policy & procedure.
Fees
Fifteen cents ($0.15) per page for photocopies of public records, printed copies of electric public records when requested by the person requesting records, or for the use of agency equipment to photocopy public records. RCW 42.56.120(2)(b)(i).
Ten cents ($0.10) per page for public records scanned into an electronic form or the use of agency equipment to scan the records. RCW 42.56.120(2)(b)(ii).
Five cents ($0.05) per each four electronic files or attachments uploaded to email, cloud-based data storage service, or other means of electronic delivery. RCW 42.56.120(2)(b(iii).
Ten cents ($0.10) per gigabyte for the transmission of public records in an electronic format or for the use of agency equipment to send the records electronically. The District shall take reasonable steps to provide the records in the most efficient manner available to the agency in its normal operations. RCW RCW 42.56.120(2)(b)(iv).
The actual cost of any digital storage media or device provided by the agency, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge. RCW 42.56.120(2)(b)(v).
The District may charge a flat fee of up to two dollars ($2.00) for any request as an alternative to fees authorized when the District reasonably estimates and documents the costs allowed are clearly equal to or more than $2.00. An additional flat fee will not be charged for any installment after the first installment of a request produced installments.
A requestor may ask the District to provide a summary of the applicable charges before any copies are made and the requestor may revise the request to reduce the number of copies to be made and to reduce the applicable charges.
No fee is charged for inspection of a public record or for locating a record. Fees may be waived due to the small amount of copies, scans or electronic formats made or other circumstances. Payment of fees is required prior to the release of records unless other arrangements have been made.
The District may require a deposit of up to ten percent (10%) of the estimated cost of copying records prior to copying the records for a requestor. The District may also require payment of the remainder of the cost before providing all of the records, or the payment of the cost of copying an installment before providing that installment.
Any other fees allowed by RCW 42.56.120 if necessary.